At Cairn, we are committed to protecting and respecting your privacy. This policy explains when and why we collect your personal data and what we do with it.
We may change this policy from time to time so please check this page occasionally to ensure you are happy with any changes.
Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
Who are we?
Cairn is the data controller (contact details below). This means we decide how your personal data is processed and for what purposes.
We are a registered Charity (SCO 46012) and a company limited by guarantee (Company Number 514615). Our registered office is: Central Hall, 2 West Tollcross, Edinburgh, EH3 9BP.
How do we process your personal data?
The Trustees of Cairn comply with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes:
What is the legal basis for processing your personal data?
We exercise legitimate interests consent of the data subject so that we can keep you informed about news, events, initiatives, gatherings, and process your gift aid donations.
Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement.
Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided:
We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations (for example the collection of Gift Aid). We will hold your personal information on our systems for as long as is necessary for the relevant activity.
Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the Cairn team in order to carry out our services. We will only share your data with third parties outside of Cairn with your consent.
Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
Changes to this policy
To exercise all relevant rights, queries or complaints please in the first instance contact the Operations Manager at Cairn, Central Hall, 2 West Tollcross, EH3 9BP.
You can contact the Scottish Information Commissioners Office on 01334 464 610 or via email firstname.lastname@example.org or at the Scottish Information Commissioner, Kinburn Castle, Doubledykes Road, St Andrews, Fife, KY16 9DS.